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Central University provides information about the university’s policies and rules and shall be updated annually. Information about specific departments or programmes can be found in Departmental policy books or in Curriculum and departmental prospectuses.

Admissions Policy

The principal aim of the Admissions Policy of Central University is to offer admission to students of the highest intellectual potential, irrespective of social, ethnic, or religious considerations.

Two further aims are:

  • aspiration – to encourage applications from groups that are currently under-represented at the Canadian University of Modern Technology.
  • fairness – to ensure that each applicant is individually assessed, without partiality or bias, by the policy on Equal Opportunities & the Policy on Gender and Inclusivity.

Once students are admitted, we ensure that they’re given the academic, personal, and, where appropriate, financial support necessary to successfully complete their courses, at the Canadian University of Modern Technology.

Students can apply for admissions electronically, via our website CCMT-SL (opensis.com), or in person at the Registry.  The following documentation is necessary to complete an application:

  • Valid proof of WASSCE requirements or appropriate international equivalent validated by the Ministry of Education
  • two unused WAEC scratch cards
  • A valid birth certificate
  • Passport-style photograph (if applying online)
  • Proof of employment or guarantor
  • Personal Statement on reasons for application, not exceeding 500 words.
  • Proof of payment for application form

Once students have applied, then the principles detailed above take absolute precedence. We shall not introduce quotas for people from specific backgrounds, as we feel very strongly that applicants should be admitted on academic merit and potential to succeed in their chosen course.

Detailed selection criteria vary from course to course but in all we shall take cognizance of:

  • academic ability and potential
  • motivation and suitability for the chosen course
  • commitment and self-discipline

Every applicant is considered individually in a holistic assessment using all the information available to us:

  • their academic record, including WASSCE results (or equivalent) grades and marks during secondary school, this record being considered in the context of the quality (but not type) of schools at which it was achieved
  • the school/University/ university reference
  • the personal statement
  • submitted work, where requested
  • performance in any matriculation examination
  • contextual data
  • performance at interview

Ultimately, all admissions decisions are guided by national policy, and WASSCE credits are a strict requirement – ability and potential – or excellence in an extra-curricular activity will never ‘compensate’ for lacking formal entry requirements required by the University or Department.

Each Programme at CUMT has its own entry requirements – please consult the prospectus for details.  Many Departments require specific WAASCE Credits closely related to the area of study.

All degree programmes require possession of five WAASCE Credits or equivalent, including English Language.  Higher Diplomas require possession of four WAASCE Credits or equivalent.  Diplomas require a minimum of three WAASCE Credits or equivalent, and Certificates require two WAASCE Credits or equivalent. 

Interviews will be scheduled periodically over the admissions period, and all CUMT students are required to attend interview in their prospective departments prior to receiving admissions letter.  Students unable to attend the first or second interview shall have additional chances, but interviews will only rarely be scheduled for candidates unable to meet any of the predetermined dates.  Departments set their own rules and procedures for interviews and matriculation exams with support from the registry.

Matriculation exams may be conducted for specific programmes at the discretion of the Head of the Department.  These will be administered during scheduled interview days.  At CUMT matriculation exams DO NOT take the place of WAASCE credits but rather serve as an additional validation of student ability. 

Following interviews, Heads of Department & Heads of Programmes will recommend whether students should be admitted, denied admissions, or waitlisted until after interviews are concluded.  The Registrar may not admit students to a department who have been denied admissions by the interview panel but may deny any application, regardless of positive recommendation from the interview panel, which is contrary to the departments stated entry requirements, to other University rules on applications and admissions, or which would cause the programme to exceed its maximum class size.

Notification of, waitlist, denial, or offer of admissions will be done via email within two weeks of the interview.  Students will be given a specified time frame (2 weeks) within which to accept the offer of admissions before which it would be forfeited.  Students who are waitlisted after an interview will receive a denial or offer of admissions two weeks after the last interview of the admissions period. 

All students are admitted for general degree in the first instance. Only students with Cumulative Grade Point Average (CGPA) of 3.6. and above at the end of the first year will be invited for Honours Programme.

These policies are intended to help CU to recruit qualified students who are likely to succeed in our institution.  CU does not guarantee admission to any student, even those who meet all formal entry requirements, but instead reserves the right to deny admissions without explanation, and to admit students in variance with these policies, but in compliance with law and government policy, where it is in the best interest of the institution, to do so. 

Student Code of Conduct

Central University was established to provide a conducive environment for learning and research. This can only be achieved if its members work peacefully under conditions that foster and permit freedom of thought and expression within a framework of respect for the rights of others.

Non-Academic Code of Conduct

The offenses described in this Code are not intended to be exhaustive but to provide practical guidance to students. Violations could consist of a single act, repeated acts, or form part of a pattern of behavior that, taken together, constitutes a violation of the Code.

Disruption of Learning, Teaching, and Work – Students shall not behave in disruptive ways that obstruct the learning, teaching, and work environment.

Bribery– Students must not attempt to bribe or otherwise influence staff and peers by money or other means such as domestic services or attempt to gain an unfair advantage or benefit in the University.

Malicious or Untrue Material – Students shall not distribute malicious materials or materials they know to be untrue about faculty, staff, or students.

Threats and Harm to Health and Safety – Students shall not endanger, threaten, harm, or encourage others to endanger, threaten or harm, or act in ways that reasonably would endanger, threaten or harm the physical and mental well-being of community members.

Unauthorized Entry and Presence – Students shall not enter, use or let someone else use non-public areas of the University without permission and must leave those premises if asked to do so by authorized University staff.

Theft, Damage, and Destruction of property – Students shall not steal, damage, or destroy the property of the University or a faculty, staff, or other Student.

Misuse of Facilities, Equipment, Materials, or Services – Students shall not:

  1. use any facility, equipment, material, or service in a manner that might put another person at risk and without proper authority;
  2. obtain any University equipment, material, or service by fraudulent means or by knowingly providing false information.

Misuse of Library or Computer Resources, Services, Equipment, and Networks – Students shall not:

  1. remove, borrow and retain books, equipment, or other library material from the University libraries or designated areas without proper authorization;
  2. mutilate, deface, intentionally misplace library books or material or in any way deprive others of access to resources;
  3. abuse any University computer or computer-related facility, network, or software; alter or remove computer files or software without proper authorization; purposefully misplace or deprive others of access to such computer resources;
  4. use computer equipment on campus, software, networks, accounts, email accounts, or computer services owned, leased, and operated by the University in a manner inconsistent with the University’s User’s Guideline; for a malicious purpose; or to download, distribute or send offensive, discriminatory, and harassing material. Or use which violates another’s reasonable expectation of privacy.

Compliance with Directions from University Employees – Students must comply with directions of University employees (including faculty and staff) acting in the legitimate performance of their duties (e.g., exam rules, instructor course management policies, smoking, evacuation, pets).

Identification on Request – Students must provide a valid form of identification (such as a University-issued ID Card) to University Security & Emergency Services representatives, exam invigilators, or other University employees where such information is relevant to the legitimate pursuit of their duties.

Possession, Use, or Distribution of False Identification – Students shall not possess, distribute or use false or altered identification.

Harassment – Students shall not:

  1. engage in activity that violates the Discrimination and Harassment Prevention Policy based on the grounds specified by the Discrimination and Harassment Prevention Policy (race, ancestry, place of origin, tribe, political affiliation, color, ethnic origin, citizenship, creed, sex, sexual orientation, age, record of offenses, marital status, family status, disability);
  2. engage in conduct which, although not based on the grounds specified by the Discrimination and Harassment Prevention Policy, is abusive, demeaning, threatening, or intimidating, or involves the misuse of authority or power.

Misconduct Related to the Use of Alcohol/Drugs – Students shall not:

  1. be drunk and disorderly in public;
  2. possess, provide, or consume illegal drugs;
  3. possess or consume alcoholic beverages, except when properly in attendance at the campus canteen or a University event;
  4. possess or consume alcohol anywhere on University premises if under the age of eighteen (18) years;
  5. provide alcoholic beverages to any person under the legal drinking age of eighteen years (18).

Hazing/Initiation – Students shall not engage in any act which endangers or reasonably be seen to endanger the mental or physical health or safety of a student for initiation, admission into, affiliation with, or as a condition for continued membership in, a group or organization.

Firearms, Explosives, Weapons – Students shall not use, possess, or distribute firearms, explosives, or other weapons, including replicas of firearms, explosives, or other weapons.

Unauthorized Use of Dangerous Chemicals – Students shall not use dangerous chemicals unless they have proper authority from the University.

False, Frivolous, or Malicious Charges – Complainants shall not knowingly bring a false, frivolous or malicious charge under this Code or any other policy of the University.

Abuse of the Student Code of Non-Academic Conduct – Students shall not falsify, distort or misrepresent information, or obstruct the application of this Code.

Failure to Comply – Students shall comply with remedies and penalties outlined and assigned by the Director of Student Affairs due to breaching the Code.

Membership in an unrecognized group – Students shall not maintain or have membership in any group that has failed to register with the University or has been banned by the University.

An act which brings the University to Disrepute – The student shall not commit any act or utter any speech which could cause the University to suffer reputational damages, including conduct and speech criminal under the laws of Sierra Leone, acts and address which would be judged as obscene, or acts and speech which violate set policies of the University, such as those on Discrimination & Harassment and Religious and Political Speech.  HOWEVER, offenses under the Hostel Regulations which do not violate a rule above may be mediated or convicted by the Director of Student Affairs and appealed to the Registrar. 

Academic Code of Conduct

Students are expected to exhibit honesty and adhere to ethical behavior in all aspects of the learning process. Academic certification is rooted in principles of honesty and academic integrity.

Academic dishonesty is to knowingly act or fail to act in a way that results or could result in unearned academic credit or advantage. Instances of academic dishonesty, including attempts to cheat or assisting another student in cheating, shall be penalized. This behavior can result in severe consequences, e.g., a grade of zero on an assignment, loss of credit with a notation on the transcript, and suspension or expulsion from the University.

The following examples illustrate forms of academic dishonesty:

  1. Plagiarism, e.g., the submission of work that is not one’s own or for which another credit has been obtained.
  2. Any form of exams malpractice
  3. Improper collaboration during group work or exams.
  4. Copying or using unauthorized aids in tests and examinations.
  5. Submitting false information, certificates, or other documents at any study point or after that.
  6. Improperly obtaining, through theft, bribery, or otherwise, an examination paper or knowledge therefore before the date and time for writing such an exam
  7. Submitting false assignments or credentials
  8. Submitting any academic work for which credit has been obtained previously or is being sought in another course in the university/University or elsewhere.
  9. Impersonation

Plagiarism Offences

The Canadian University of Modern Technology prohibits plagiarism. Copying and pasting information from the Internet, copying ideas and concepts that are not one’s own, and submitting work that the individual student did not complete are grounds for severe punishment.

Plagiarism – noun, The practice of taking someone else’s work or ideas and passing them off as one’s own.

Plagiarism includes but is not limited to:

  1. Claiming, submitting, or presenting the words, ideas, artistry, drawings, images, or data of another person, including information found on the Internet and unpublished materials, as if they are one’s own, without appropriate referencing;
  2. Claiming, submitting, or presenting someone else’s work, ideas, opinions, or theories as if they are one’s own, without proper referencing;
  3. Claiming, submitting, or presenting another person’s substantial compositional contributions, assistance, edits, or changes to an assignment as one’s own;
  4. Claiming, submitting, or presenting collaborative work as if it were created solely by oneself or one’s group;
  5. Submitting the same work, in whole or in part, for credit in two or more courses, or in the same course more than once, without the prior written permission of the instructor;
  6. Minimally paraphrasing someone else’s work by changing only a few words and not citing the source.

Proper acknowledgment of another’s ideas is expected, whether by direct quotation or paraphrase. In particular, if any written or electronic source is consulted and material is used from that source, directly or indirectly, the source should be identified by author, title, and page number, or by website and date accessed.

Examination Offences

Examination offenses are treated very seriously at the Canadian University of Modern Technology and attract harsh punishment, as they threaten key pillars of the examination policy, affecting the assessment’s integrity. They constitute academic malpractice, showing the student potentially unfit for further studies.  The following constitute exams offenses:

  1. Having foreknowledge of the examination questions before the examination scheduled date and time;
  2. Taking documents into the examination hall that have a direct bearing on the questions;
  3. Discussing with colleague examinees while in the examination hall while the examination is in progress;
  4. Copying from the work of colleague(s) examinees in the examination hall;
  5. Acting in a way that distracts the concentration of colleague examinees during the process of the examination;
  6. Exchanging of notes or papers between the examinees while the examination is in progress;
  7. Submitting a written assignment purporting to be the student’s original work, which another person wholly or partly created;
  8. Communicating by any means with another person other than the invigilator;
  9. Copying from materials such as textbooks or notes, or other devices not specifically authorized by the invigilator;
  10. Looking at another person’s paper;
  11. Violating the prescribed procedures to protect the integrity of an examination;
  12. Co-operating (aiding and abetting) with another person in academic dishonesty; and
  13. Impersonating is examination malpractice.

Disciplinary Process

Students are entitled to a disciplinary process at CU.  Any staff can trigger disciplinary action against a student by notifying the Registry, who will forward the case to a disciplinary panel consisting of the Principal aided by four other staff. 

The exam officer should normally lead a presentation for typically-related offenses, though the HoD or Registrar may also present evidence.  For non-academic offenses, any staff may bring a complaint to the committee, and students may do so via a staff.  

The panel has the right to interview any staff or student pertaining to the event and the right to request all pertinent documents and information from members of the Central University community.  The Disciplinary Panel shall instruct the Registrar on the conclusion of the investigation and the punishment proscribed if any.  Students will have the right to speak for themselves, present evidence, and request that witnesses be called during the panel hearing. 

Students may appeal a disciplinary panel finding to the subcommittee of the Court on grievances.  Such an appeal may be triggered by a formal letter addressed to the Chancellor requesting an appeal and providing any necessary information.  Such a letter should be delivered to the Registry for further delivery. 

Students may not necessarily receive in-person appearances during an appeal, especially if the request for an appeal lacks any indication of unconsidered evidence or improper application of policy.  Requests for simple mercy may be denied Pro-forma. 

 

Penalties Which May be Imposed by the University

Canadian University of Modern Technology believes that in disciplining student breaches of the Code of Conduct, three principles are paramount:

Disciplinary action in all possible cases should benefit the student being disciplined. It should help them to understand why their act was anti-social and help them to modify their future behavior. 

We believe that the university’s smooth running and the student body’s right to education generally is more important than the educational outcome of a specific student.  Therefore, certain offenses, such as cultism, behaviors threatening peace and stability, or organized academic malpractice, may be disciplined through suspension and expulsion, regardless of the negative effect on the induvial students involved or their level of moral culpability.

Central University is a private institution with the right to choose who to associate with, and students who attend our institution are expected to display ethical behavior; clever attempts to achieve unethical ends without breaking specific rules will still be punished. 

The administration of Central University MAY impose the following penalties following a disciplinary panel meeting:

  1. Written Reprimand: A notice in writing to the student that the student has committed or is committing an offense. These notices will also be placed in the student’s file with the Office of the Registrar.
  2. Request for Apology: An expression, in writing, requesting a letter of regret for the offense in a form satisfactory to the administration of the University.
  3. Essay/Presentation, to be kept in students’ files, explaining a thorough understanding of why a rule is in place and why students must abide by such regulations.
  4. Letter to Parents/Guardians/Supporters. A formal letter to parents or supporters explains the student’s offenses and behaviors.
  5. Letter of Behavioural Expectations – an undertaking
  6. not to engage in specific behavior, and
  7. setting out the consequences if the letter is not followed, and in some cases
  8. prescribes a range of actions to be taken (e.g., seeking counseling, a psychiatric assessment, attending services off campus that should help the student).
  9. Community or university service or other activity allows students to reflect on and learn from their behavior. E.g., cleaning classrooms, cleaning campus grounds, office work, etc.
  10. Compensation for loss, damage, or injury in the form of monetary or material replacement.
  11. Restriction on communication, accessing premises, and services. Prohibition or limitation on entering University premises or specific parts thereof, restriction on contact with a particular person(s), accessing a specific resource or service on campus (e.g., computer networks, computer labs, canteen, etc.).
  12. Receiving a ‘0’ grade on a specific assessment (be it assignment, test, class work, exam, etc.) or for a particular module.
  13. Suspension from University campus and services. Students may face suspension from the Campus.
  14. Expulsion from University. In extreme or repeated instances of violation of University rules or in cases where national laws are broken, students may face expulsion from all University programs and courses.

Hostel & Canteen Related Offences

These offences, will be directly adjudicated by the Director of Student Affairs, though for more serious or repeated cases, charges may be brought to a disciplinary panel. 

Hostel Rules and Regulations:

  1. Hostel residents are required to attend all Hostel meetings.
  2. Hostels and student accommodation are offered on a first come-first served basis. Admission in the hostels is not automatic.
  3. The University is not responsible for any loss of private property. Hostel residents are expected to take all necessary precautions and are responsible for their own properties at all times.
  4. Hostel residents and all students are encouraged to speak English at all times.
  5. Each hostel room should appoint a representative to act as a liaison between room residents and University administration.
  6. In case of any emergency, please contact the Director of Student Affairs.
  7. If a hostel room key is lost, residents will be responsible for the purchase and replacement of the lock and keys. Estimated cost: Le 100,000.
  8. Hostel residents and all students must show respect to all University staff and administration.
  9. Complaints, suggestions or enquiries are welcome and should be directed to the Director of Student Affairs.
  10. Dustbins are provided at each dormitory flat and in each toilet for waste disposal. Littering or improper disposal of waste is forbidden.
  11. Abusive language is forbidden at all times.
  12. Male and female students shall not enter opposite sex hostel rooms at any time. Male and female students may visit opposite sex hostels (outside rooms) during daylight hours. There shall be no visiting opposite sex hostels after 7:30 p.m. The canteen and study rooms are allocated for study time and/or social visits.
  13. No use of candles or open flames in or around the hostel rooms.
  14. No fighting or quarreling in or around the hostels.
  15. There shall be no cooking in or around the hostel rooms. The canteen and kitchen are available for students who wish to cook.
  16. Students are responsible for the cleaning and maintaining their rooms, corridors and toilets. The University will provide personnel for repairs and/or building maintenance. Room inspections may be carried out by the Director of Student Affairs at regular intervals.
  17. Inappropriate use of or misuse of hostel rooms or University facilities may be punishable by 1. Formal letter in student records. 2. Letters to parents/guardians or supporters. 3. Suspension from hostel rooms. 4. Suspension from University.
  18. Students are encouraged to sign the exit book whenever going on weekends and sign in on their return.
  19. Electrical appliances such as electrical fans, iron, heater, cooker, etc. are not allowed in hostel rooms.
  20. Hostel residents should not paste pictures, posters or papers on the walls of their rooms. Residents should not write on the wall of the rooms. Residents should not deface the hostel rooms in any way.
  21. Students shall not exchange rooms or change room allocations without formal room reassignment by the Registry
  22. There shall be no smoking or excessive use of alcohol in or around the hostel rooms.
  23. Visiting times for parents/guardians is on Sundays from 2:00 pm to 6:00 pm.
  24. Visitors are welcome on campus at designated times (usually until 11 pm). Visitors are welcome in the canteen, school or study rooms and/or the administrative offices, if applicable.
  25. Visitors are not permitted to enter student hostel rooms at any time.

 

Canteen Rules and Regulations:

There is a canteen for use by all students, staff and faculty of the University. Guests may visit the canteen with accompaniment.

The canteen is open from 7:00 a.m. to 11:00 p.m., Monday to Sunday. Exceptions to these operational hours is by approval of the University administration.

Students and guests are not permitted to enter the serving area, the kitchen or the counter area without authorization.

Students using the canteen are expected to clear their own table and throw away their own trash for themselves and their guests. 

Students are to provide the same respect to Canteen staff as to University staff.

All other Codes of Conduct apply to the canteen area and kitchen.

Exams Policy

This Policy deals with the infrastructure, invigilation responsibilities, student behaviour, and other aspects of the examination process for examinations held attCentral University. For purposes of this policy, “examination” is defined as a comprehensive form of testing for the purpose of assessing a student’s level of proficiency in some combination of the following domains: knowledge, comprehension, application, analysis, synthesis, and evaluation. While the focus of this policy is final examinations, which are administered (or, in the case of take-home exams, due) outside the normal teaching term, the following basic principles should apply to all tests and examinations.

Central University expects all courses to include appropriate procedures for evaluating student performance. For many programs and courses, these procedures will include a final exam, a final paper or project, or some other cumulative activity appropriate to the discipline and to the course.

The Exam Policy rests on four principles:

The examination process, which is inherently stressful, should be managed in such a way as to minimize extraneous sources of distraction, confusion and uncertainty.

The examination environment should be one in which students are able to concentrate, reflect, and generally demonstrate what they have learned.

The integrity of the examination process depends upon the willingness of everyone involved to respect some basic rules of conduct and to accept certain responsibilities, and to do so in a consistent manner.

Every effort must be made to ensure that the responsibilities, rules of conduct, and regulations governing the administration of examinations are well publicized so that the responsibilities of students, invigilators, schools, departments, programs, and the College as a whole, are clearly understood before the examination period begins.

The College has ultimate responsibility for the successful completion of the examination session, the maintenance of exam integrity, and for assisting students, departments, programs and invigilators to carry out their respective roles.

Student Responsibilities – Examinations

Students must consider and respect other students’ sensibilities, such as, stress caused by noise, intense scents, etc. Students are also expected to familiarize themselves with all pertinent information regarding examinations and to adhere to the following rules of examination conduct. Students are expected to:

  1. Arrive at the examination site before the scheduled time;
  2. Refrain from any form of communication with other students upon commencement of the examination, unless communication skills are being evaluated;
  3. Bring into the examination location only those aids/resources that have been specified by the course instructor;
  4. Refrain from bringing cellular phones, personal audio equipment, and other electronic devices into the examination room unless specifically permitted by the course instructor;
  5. Refrain from bringing food into the examination room, unless it is medically necessary, in which case consumption of food and beverage must be done in a non-disruptive manner;
  6. Abide by the Student Code of Conduct and refrain from cheating.

Final Exam – Specific Responsibilities

In addition to the responsibilities outlined, students are to respect the following guidelines:

  1. No student will be admitted more than 30 minutes after the exam has commenced. No student may leave within the first 30 minutes after the exam has commenced.
  2. Those arriving later will be directed to the specific Head of Department to petition for alternative arrangements. Petitions are to be filed with the department not later than the following business day except when medical/emergency circumstances do not permit this deadline to be met. In such cases, the student is responsible for providing appropriate documentation. Such petitions will arise in cases where through emergency, illness, error, or oversight, students have arrived more than 30 minutes late for an examination or have missed the examination entirely.
  3. No student is to leave the exam room during the last 15 minutes of an examination.
  4. Each student must submit all required exam materials before leaving the exam room.
  5. Students may bring into the exam room only those aids/resources that have been specified by the course instructor(s).
  6. All coats, phones, and bags must be placed in such a manner as to be inaccessible to the student while the examination is in progress. Students should be cautioned in advance against bringing anything of value to the examination room, noting that the College accepts no liability for lost and stolen items. Students should also be reminded that in an emergency situation (e.g., fire alarm) they may not be able to pick up coats, bags, and other personal belongings.
  7. All students must display a valid and relevant student photo identification card during the course of an examination. A student ID card, driver’s license, National ID card or another verifiable form of photo identification must be provided. Students without ID will be charged Le 20,000 caution fee to have a registry staff verify their identity against the formal picture on record. No compensation is given for time lost due to the performance of an Identity check. 
  8. In case of a personal emergency of any sort (e.g., illness), students are to inform an invigilator of their circumstance and request assistance or permission to leave the exam room, as circumstances warrant. Only one student will be allowed to use the washroom at a time.
  9. Students have a right to ask an invigilator for clarification if aspects of the examination are unclear but should be aware that invigilators will not answer any question that is deemed to infringe on exam integrity.
  10. In the case of externally generated emergencies such as fire alarms, students will, in an orderly manner, follow the directions of the invigilator and evacuate the exam room, and return to the exam room when the emergency has been cleared. All exam materials must be left in the exam room during such emergency. If the exam is to be continued in an alternate exam location, students will go immediately to the assigned alternate exam location.

College Responsibilities during Exams

The College will:

  1. Where possible, provide space that ensures respect for the academic integrity of the exam by avoiding overcrowding;
  2. Provide students well before the examination period with clear knowledge of exam locations, times, and length;

Make every effort to:

  1. Schedule exams as fairly as possible for each student across the available time frame;
  2. Ensure that students will not be required to write more than two exams in one calendar day (subject to exceptional circumstances);
  3. Take all practical measures to prevent the disruption of examinations;
  4. Post “quiet zone” posters near exam rooms, make every effort to ensure that students who have completed an exam move away from the examination room, and that no construction or disruptive routine maintenance takes place in the vicinity of examination rooms during the examination period;

Make-up and Reference Examinations Policy

Make-up and Reference Examinations Policy

University policy requires that students be permitted to make up examinations missed because of illness, mandatory religious obligations, or other unavoidable circumstances or University activities. Therefore, the University must offer reasonable options without penalty to students who have missed examinations for legitimate reasons. All documentation and/or accounts for missed exams must be presented to the Registrar’s Office prior to scheduling a make-up Examination.

It is the student’s responsibility to contact the instructor as soon as possible about the reasons for a missed exam and to provide appropriate documentation.

Make-up examinations should be scheduled at a reasonable time and location. The make-up examination should be equivalent to the original in form, content, difficulty, and time limits, and the standards for scoring and grading should be equivalent to those used for the original examination.

In general, when the student misses all or part of an examination through circumstances clearly beyond his/her control (e.g., verifiable health problems or personal emergencies), the program department will arrange for an appropriate alternative. All alternatives must abide by this policy’s guiding four principles, and ensure that a designated invigilator supervises students and that the make-up test or examination is conducted in an appropriate location. When an examination is missed for other reasons (e.g., inattention to exam schedule), the response is at the discretion of the University, course instructor & Head of Department.  Students who miss both the exam, and the scheduled make-up will receive a grade of ‘F’ for the module, and need to re-sit the class and exams in the following year.  Only in truly exceptional and well documented instances will permission be given to sit exams during a time period not designated as ‘exams’ in the University Calendar. 

When a student receives a grade of ‘F’ after the administration of the first exam, the student may take the exam during the normal make-up time, known as a reference.  There is a Le 200,000 fee per examination taken as a reference.  Students grades will be listed as F/A; F/B etc. and the GPA value will be averaged. 

Attendance Policy

Students are required to attend all scheduled classes. Attendance roll calls will be taken at the beginning of each class. Failure to attend classes is the students’ responsibility. 

Students who fail to attend a scheduled class must present valid documentation of why, which once approved by the course instructor, should be brought to the Registry to have the absence excused. 

If a student is unaccountably absent for two classes, a warning letter will be issued and included in the student’s file. If a student is unaccountably absent for more than four classes in a semester (4/14, 29%), they will be given a failing grade for the course and refused the chance to sit the exam. 

Students with excused absences will be allowed to make up work. Missed assignments must be obtained from the course instructor.

Time management and being on time is an important principle of the College. Students are required to attend classes at the assigned time. Tardiness will not be tolerated. The attendance roll will be noted within the first 5 minutes of the assigned class time. If a student is not present or are late, he/she shall be marked “absent” and this will be recorded as unaccountably absent from class. Such student will be allowed to enter the classroom but will carry the “absent” status.

Continuous Assessment Policy

Continuous assessment account for 60% of a course’s marks.  We take it seriously, as the ability to work continuously, meet deadlines, and produce work products, are key to our student’s future employability and to our pedagogical method, which relies heavily on practical learning.  We encourage our lecturers to develop class syllabi that feature different types of evaluations and which test student learning in different ways to ensure the quality of education and assessment is given.  Continuous assessment at Central University is divided into two types:

Assignments

Deadlines and due dates for assignments and homework are established by course instructors. It is important that assignments and homework are completed by all students in order for students to master the skills and concepts taught in class.

Assignments and homework are to be submitted to the course instructor on or before the assignment deadline. Assignments must be submitted by 5:00 p.m. on the date due on the Universities Google Classroom web portal.  (in cases of internet outage, the deadline for submission may be delayed one day). 

Late assignments will result in a reduction of marks. One day late will result in a loss of 10% from the final assignment grade. Two days late will result in a loss of 20%. Three days late will result in a loss of 30%. After four days late the assignment will result in a zero mark.

Handing in late assignments will not be penalized for legitimate certifiable reasons, such as, severe illness, death or the death of a close family member. Students must provide evidence. (doctor’s note, death certificate).

Assignments may have an in-class portion, (such as presentation) but in all cases there must be a physical work product submitted to google classroom. 

Tests

Tests are short examinations, given during class times, and supervised by the exam’s office.  Tests may be invigilated either by the course lecturer, or at their discretion the exams office.  The amount of class credit and time allotted for a test may vary based on the description in the syllabus. 

Course Preparation Policy

Proper class preparation is vital to the successful delivery of the curriculum and to the desired student learning outcomes.  Moreover, standardized course preparation assists the college administration in monitoring teaching activities and is vital in ensuring the smooth handover of modules from one lecturer to another, especially if it becomes necessary during the academic year. 

Additionally, proper preparation brings strong benefits to lecturers, ensuring that they are well prepared for lectures and that they do not bear the work burden related to preparing classes, teaching classes, and grading assignments at the same time. 

This Policy Paper is intended to govern and standardize course preparation by lecturers in Central University.  Four specific documents are addressed 1) curriculum 2) Syllabi 3) Lesson Plan 4) Assignment sheet

The Curriculum– All Programmes offered at CU should be backed by a curriculum.  While much of the curriculum is ‘boiler plate’ i.e. statements of official college policy, like exams rules and grading schemes, the curriculum also contains the Class List (which explains which classes are taken by which students in a given year and semester) and class descriptions.  Class descriptions are a one-paragraph statement of what the class will cover, followed by learning goals.  The curriculum should also provide for at least one ‘required text’ for each class description, often a textbook, which lecturers should use in teaching the course. 

Heads of Department are responsible for their respective curriculum. 

All syllabuses (described below) are expected to be done by lecturers assigned to a module in conformity with the class description in the curriculum and should accurately reflect the topics, credit hours and textbook contained therein.  Importantly, if the curriculum lists specific student learning goals, then the lecturer should ensure that assessments are designed to test whether these goals were achieved. 

  1. The Syllabus– For each module, the assigned lecturer should complete a syllabus that provides more detailed information than the curriculum. The Registry shall provide all lecturers with a template designed to ensure uniformity of syllabus design, and to make extracting the information, which will be posted on opensis, easier.  The syllabus itself should be posted, along with all related material on google classroom. 

The syllabus should contain a brief description of the course, policies set by the lecturer, student learning goals, grading policies, and contact information/office hours for the lecturer.

The syllabus should reorganize the subject matter of the curriculum into twelve discrete two-hour lessons and 12 one-hour practical exercise.  For each lesson, specific topics, as well as sub-topics, should be listed.  The syllabus should also assign specific readings to each lesson and detail any assessment to be carried out during that lesson. 

‘Readings & Materials’ can include pages from a book, a newspaper or journal article, a YouTube video, or any other media related to the subject matter of the lesson and which increases student learning and experience.  All lessons should have readings attached, although large readings may be broken apart into sections if it covers multiple classes. 

The syllabus should be a professional document, following the annually provided template, and is meant for distribution to students, providing them with advanced notice of lecture topics, readings, and assignments. 

  1. Lesson Plan– Once a lecturer has completed his syllabus, he/she should begin to work on his/her lesson plan. The lesson plan should be prepared according to the attached template.  The lesson plan should include the objectives of the lesson, a brief outline of the lecture (or attached lecture notes), a description of any multimedia, activity, or interactive learning during the class time, any materials provided to the students not listed in the curriculum and information on any assessment conducted.   It should contain enough information for a lecturer unfamiliar with the specific topic to conduct the class after only minimal preparation.  Lecturers may or may not ask the Registry to add lessons plans to opensis, or add them directly, but all media used in classes, including slide shows, should be added even if the lesson plans attached to them are not. 
  1. Assignment Sheet – the lecturer should also prepare a simple description of any out-of-class assignments that will be given to students, detailing the question. This information will be uploaded to opensis and google classroom. 

 

 

 

Policy on Research & Projects

While Central University prides itself on being a premier teaching institution, research and community service are core mandates of Central University as provided in the Universities Act of 2005. Research and Community Service should be conducted across disciplines among faculty members, students and in collaboration with other universities and agencies within and outside Sierra Leone. Because of the dynamic nature of research and the complexity of research systems and donor funding, coordination of the activities and processes is necessary. This Policy therefore provides the governance framework for the conduct and management of research and development at Central University

The Policy applies to all research and community service conducted by staff and students (undergraduate and postgraduate) at Central University. It also covers research conducted with international collaborators from industries, academic institutions, and other organizations or agencies. It also aligns with the Policy on Science, Technology, and Innovation of the Directorate of Science and Technology and Innovation of the Government of Sierra Leone.

 

The Policy objectives are to:

  1. Provide guidance to University researchers and collaborators on the research and development governance of the institution.
  2. Identify the support structures available for research coordination.
  3. Ensure compliance with guidelines governing research by faculty members, students and sponsors.
  4. Provide guidance on university-industry linkages in fostering research and development.
  5. Develop and highlight the framework and opportunities for private-public partnership in research, innovation, technology transfer and commercialization.
  6. Ensure proper use of all funds in line with any donor or institutional requirements.
  7. Ensure departments are actively working with the local community.
  8. To leverage the knowledge and capacity of the University to benefit the community.  

Research & Community Service Management Structure

All research and community service at Central University shall be located in the existing departments and working units; it is a general obligation that applies to all academic staff.  However, key staff positions will coordinate and monitor all research and community service. 

  1. Lecturers and Heads of department shall actively plan at least one community service activity for each academic programme run by their department which uses its unique focus to benefit local persons. These should be presented to the Dean for improvement and approval. 
  2. All academic staff should each identify a research interest at the beginning of the academic year, and before the next academic year should write a publishable work on that topic. Failure to publish a quality paper may result in non-renewal of contract for full time staff; Heads of Department and Deans should support staff, in this endeavor.
  3. All Deans, not later than one month after the start of the academic year, should present to the Director for Research and Community Service and to the Principal proposals for community service work by the Department and research work by lecturers.
  4. There shall be a Research and Community Service Committee consisting of the Vice-Chancellor, Deputy Vice-Chancellor(s), Deans, and professors of the University which shall:
  5. Develop and periodically review the University’s research policies and guidelines;
  6. conduct the review of research and development projects in the University to ensure consistency and compliance with the University R&D agenda, priorities and ethical requirements; and
  7. It shall support the development and subsequent monitoring of a viable University research management system that ensures:
  8. Effective research governance,
  9. Sustainable funding,
  • Adequate personnel,
  1. Research facilities,
  2. Project management support,
  3. Human capacity development,
  • Effective quality assurance,
  • Basic outputs monitoring,
  1. Effective knowledge information management,
  2. Ethical compliance capacity,
  3. Attractive incentive system,
  • Intellectual property performance monitoring, and
  • Institutional credibility.
  1. The Registry, through the Director for Research and Projects will assist Faculties and departments in finding funding for proposals approved by the principal, but which cannot be funded by internal funding.
  2. For all research to be conducted on or regarding human persons – even simple surveys – the Director for Research and Community Service shall summon a meeting of the Research and Community Service Committee to review the work from an ethical standpoint. Conducting research on persons without their permission, or in ways that violate their rights, is not permissible. 

Research on non-human living creatures must not be unnecessarily harmful to the animal in question. 

  1. The University shall annually present to the Chancellor an overview of all research and community service done that year, highlighting achievements under this policy.

Quality Assurance Policy

Central University prides itself on being a pioneer within Sierra Leone for real-time, data-based, quality assurance.  It is important to our students that the reality of our campuses and programmes match the adverts; that the learning goals in our curriculum are reflected in our students learning; that our infrastructure provides the level of support for our programmes’ need; that our administration really and truly knows their opinions, and meets its commitments.  

Towards this end, this policy provides both basic prescriptions for ensuring the Quality of our programmes and operations and also establishes the quality assurance mechanisms which will guide our institution as we grow and evolve.   This streamlined governance policy is intended to promote the best policy quality assurance standards, while respecting the staff size and student population. 

  1. Quality assurance at the Canadian University of Modern Technology will be centered on the Deputy Registrar responsible for Quality Assurance and Data Management. 

The Deputy Registrar shall be supervised by the Registrar but shall directly issue all reports and performance data directly to the office of the Vice-Chancellor and Chancellor and shall personally brief them at least once a semester on performance across the University.  

The Deputy Registrar responsible for Quality Assurance shall

  1. supervise the use by staff of our online teaching, academic management, and any other necessary software.
  2. Ensure the adequate and secure storage of key performance data by other staff including individual student documentation and academic material.
  3. Manage our staff and student attendance tracking software
  4. Mange the bi-annual student satisfaction survey
  5. Prepare necessary documentation and logistics for the quarterly quality assurance Committee meeting.
  6. Work closely with the Director for Academic Affairs, the Director of Human Resources, the Director for Research and Community Service, and the Head of Estates to ensure that quality assurance indicators are developed for their areas of responsibilities, that staff are sensitized to the importance of quality assurance and trained to implement quality assurance measures, and that performance is successfully tracked.
  7. There shall be a Quality Assurance Committee, chaired by the Chancellor and consisting of the Vice-Chancellor, the Deputy Vice-Chancellor(s), the Registrar, the Deputy Registrar responsible for Quality Assurance, The Finance Officer, The Deans of Faculty, the Director of Estates, and the Deputy Director of Estates. The committee shall meet quarterly on a date set by the Chancellor in consultation with membership. 

The Committee shall be responsible for working with the Deputy Registrar responsible for Quality Assurance to:

  1. Develop policies and strategies to assist in enforcing quality across operations.
  2. To develop, promulgate and track key quality indicators.
  3. To track compliance with key policies through indicators.
  4. To ensure cooperation between quality assurance and other offices.
  5. To develop staff trainings and sensitizations.
  6. To deliver a bi-annual student satisfaction survey.
  7. To develop information collection tools.
  8. To ensure that Quality Assurance feeds into evidence-based decision-making.
  9. To ensure that quality assurance feeds into staff appraisal, curriculum review, and the development/revision of policies.

Sexual Harassment, Sexual Abuse and Sexual Exploitation Policy

Central University believes that its staff, students and other beneficiaries have an absolute right to a safe working and learning environment.  This right includes the right to be safe from sexual harassment, abuse and exploitation at all times. This Policy covers all allegations of sexual misconduct made by a current or past member of Central University community (whether student, staff or beneficiary) against any current member of Central University community, whether the conduct occurred on or off campus.  Under this policy, Central University pledges to:

(1) take immediate and appropriate steps to investigate what occurred; and

(2) take prompt and effective action to

            (a) end any misconduct that occurred;

            (b) remediate its effects; and

            (c) prevent its recurrence.

Although there is no time limit for the filing of a report of sexual misconduct, the University’s ability to respond effectively may be compromised by the passage of time between the occurrence of an incident and the filing of a report

Different from Legal Process: The College provides a fair, respectful, prompt, and reasonable process. The College’s disciplinary processes however do not and are not intended to afford the same rights as national laws, nor to establish guilt beyond a reasonable doubt. Conduct violations that are also violations of law may be referred to the appropriate legal authorities for investigation and adjudication. If a criminal investigation begins on a matter, the University will freeze its internal investigation until such criminal investigation is concluded. 

Burden of Evidence: Central University does not possess the investigatory powers of the state – we pledge to do our best to investigate any wrongdoings.  However, we also do not use the same burden of proof.  Staff and Students may be disciplined for conduct that ‘more likely than not occurred’, or which falls short of criminal activity, but which created an inappropriately sexualized atmosphere, or which unreasonably burdened another community member. 

Reporting:  Persons may report sexual harassment, abuse or exploitation to any staff member – such staff member is to immediately inform the Human Resources Director of the Abuse.  However, persons wishing to complain anonymously may do so through the Human Resources Director, Registrar, or Vice-Chancellor, by untraceable email if so desired, who following this policy, must keep the complainant’s identity secret.   However, anonymous complainants must understand that in many situations maintaining anonymity, may frustrate investigation. Anonymous complaints shall be investigated anonymously and if genuine complaints or case established, may be made public.

Investigation: Cases of potential sexual harassment, abuse, and exploitation are sensitive, and all reports are to be immediately forwarded to the Principal.  The principal shall, based on the evidence available and seriousness of the allegation 1) forward it to the Director for Student Affairs for adjudication if minor 2) summon the disciplinary committee or 3) ask the Chancellor to appoint an external investigator.

In cases where an anonymous complainant presents strong prima facie evidence of a violation of this should be forwarded immediately to the Chancellor, who shall appoint an external investigator to maintain anonymity.

Suspension: those accused of any wrongdoing under this policy, may be put on a leave of absence based on the gravity of the accusation and evidence available, while investigations are conducted. This is at the discretion of the Chancellor for senior staff, and the Vice-Chancellor for other staff, students, community members and beneficiaries of the University.     

Equality and Inclusion Policy

Central University is committed to equality and Inclusion.  One of the university’s top priorities is to ensure equal access to educational and job opportunities. This is in conformity with the Universities Act of 2005 promulgated by the Sierra Leone Parliament.

We believe strongly in providing equal access to education and opportunity at our University to persons of any race, ancestry, place of origin, tribe, political affiliation, color, ethnic origin, citizenship, creed, religious affiliation, sex, sexual orientation, age, marital status, family status, or disability.

We base our operations, and all other policies should conform to the following principles.

  • All programmes, student groups, and activities must be open to all Central University students regardless of belonging to the above category.
  • Disciplinary offenses in which a victim was chosen based on, or explicitly insulted for, membership in the above category will be punished more seriously.
  • Given our Nation’s history of gender Inequality, female candidates for the opportunity, either during admissions, while a student, or among staff, should be preferred, all else being equal, over male candidates.
  • That while we vigorously protect the right of gender non-conforming persons and persons of different sexual orientations, we segregate housing, restrooms, and athletics by Gender. Any student or staff wishing to be treated as a member of a gender different from their birth should file a letter with the Principal explaining the need and suggested accommodation(s).  The University retains full rights but pledges to make any possible reasonable accommodations in line with national law. 
  • Persons with a certified physical disability must be offered all reasonable accommodations without additional cost to themself. These accommodations extend to the mode of distribution of learning material, class locations, hostel assignments, assessment length, and exam aides’ presence.  However, we do not reduce learning expectations for persons with disabilities. 

Political Speech and Activities Policy

Central University recognizes that all staff and students have the right to participate in democracy.  But we also recognize that political disunity and the belief that affiliation is more important than character has hindered Sierra Leone’s development.  Sadly, political disagreement has too often led to political violence or the infringement of people’s rights. 

Central University, as a tertiary learning institution, is focused on preparing the leaders of tomorrow, not on advising the leaders of today.  Our institution is non-political, meaning that while we actively engage with the government, opposition, international actors, and civil society in order to promote education in Sierra Leone, we do not support any party or person, only specific policies. 

We are not partisan: Indeed, we seek to be an island free from political disagreement, where students from all backgrounds can learn and pledge ourselves to work with the government of Sierra Leone, regardless of the party in power.

Central University is an institution of national scope, with students and staff from diverse regions and backgrounds.  It is important that our community embraces all of its numbers and maintains focus on learning and research.  Lecturers and other staff must ensure that their behavior and speech is appropriate for the workplace and creates an acceptable and safe environment, which encourages students to explore new ideas.

We encourage our students to learn about current events and form opinions about how Sierra Leone should be governed.  We encourage lecturers to be open to discussion and to help students grow in their knowledge and openness to new viewpoints. 

But, in order to maintain this environment, students must accept limits on their activism and free speech as part of their membership in our community.  Our campus must maintain its peaceful learning environment so that all members of our community can benefit. 

Similarly, we are home to a vibrant and democratic Student Union.  It is important that Student Union elections remain free from outside interference so that it focuses on the needs of our students and does not entangle us in national politics.   

In light of the aforesaid, and with a strong focus on the principle that we as an educational institution are called to focus inward, equipping leaders for tomorrow, and staying neutral in the conflicts of today, the following rules and principles will now be added to future printings of the staff and student handbooks and made effective immediately.

Rules for Staff and Students

  1. Staff and students should avoid discussing politically sensitive matters on campus, both with other staff and students. 
  2. In all cases, if a political discussion begins to result in strong disagreement, raised voices, or disparaging remarks, then that discussion should cease immediately.
  3. Staff and students should not in any way attempt to recruit persons into a political party or promote political activism. 
  4. Staff and students may not associate Central University’s name with political speech without prior approval.
  5. Politically sensitive or provocative media should not be played or listened to on campus without the use of headphones, and should not be posted in college-related social media forums, pages and groups.
  6. Staff and students should not wear or display political party logos, symbols or paraphernalia on campus. 
  7. Staff and students may not organize visits by or to political figures without PRIOR consent from the administration. 
  8. Political figures of national renown or importance may be invited to campus with administrative approval. However, in all such cases, equal access should be given to equivalent personages with different views at another time. 
  9. Staff and students are expected to maintain control when they hear upsetting ideas or claims from another member of our community.  We do not accept provocation as an excuse for violence or public insult.  The appropriate response is to report the offender. 
  10. Under our disciplinary code, students are forbidden from engaging in any activity which damages the reputation or interests of the University.  Political activism and speech which goes beyond the level that is acceptable for a member of our community may be punished under this rule. 
  11. Under our disciplinary code, ‘hate speech is also punishable.  Staff and students are reminded that hate speech targeted at a religious, ethnic, or other group protected by our policies, has no place on our campus and remains punishable. 

Rules regarding campaigning

  1. Political parties, and their affiliates, may not organize or recruit on CU campus. 
  2. CU Student Union officials are not allowed to reveal or maintain an affiliation with a political party or with a political party-affiliated group while in office. 
  3. CU Student Union officials should not publicly endorse or campaign for candidates seeking elected office outside of Central University.
  4. Central University Student Union, its officials, and aspirants may not accept donations from people or groups with known political affiliations during the three months prior to a CUMT Student Union Election.  Any donation to the Student Union must be approved by the administration before it is made public.

Vehicle and Vehicular Fuel Policy

Vehicles are a valuable resource vital to the sustainability and smooth running of the college.  In light of this, the Administration of Central University has implemented the following new rules:

 

  • All cars owned by Central University must have a Central University Logo sticker.
  • Cars owned by the college should be in two groups
    1. Official private cars
    2. Official vehicles
  • Official private cars shall be assigned by the H.R., on permission of the Chancellor, to an office. The officeholder shall exercise control and free use over the car, and shall be answerable to the college for its usage. 
  • Other Official Vehicles shall be assigned functions or tasks by the Head of Estates, under the supervision of the Vice-Chancellor
  • Any staff with work-related travel may request that a vehicle and driver be provided by the Head of Estates.
  • All Central University cars should have at least two keys.
  • For Official private cars, one key should be with the officeholder, and the other shall be retained by the Vice-Chancellor’s office in secured storage.
  • Official Vehicles shall have one key stored with the Vice-Chancellor in secured storage. The other should be held by Head of Estates and released to specific staff for specific use. 
  • A sign-in and sign our book shall be established for official vehicle keys.
  • Failure to return keys by the stipulated date may result in loss of vehicle privileges or disciplinary action in severe cases.
  • Any accident or damage to a CU vehicle should be reported to the Head of Estates immediately.
  • CU Vehicles may only be driven by a licensed driver after both the staff being transported and the driver has signed a CU Vehicle Driver Registration Form with the Vice Chancellor’s Office.
  • Fuel will be provided for official travel based on the mileage of the trip. If money is disbursed, instead of the vehicle being provided with fuel, the staff must tender a fuel receipt to the Director of Finance within 48 hours of returning, or the cost of the fuel may be deducted from the responsible employee’s salary. 

ICT Policy

Preamble

Central University is renowned for the use of information and communication technology; and this policy is intended to ensure that moving forward, we continue to raise standards for the use of ICT and other technology while ensuring that we laid the strongest possible foundation, for both administrative and educational achievement. 

Policy Statement

The purpose of this Policy is to describe and document the ICT policies and procedures that will support Central University’s goals and objectives within all units.

ICT Governance and Service Management

ICT services in Central University are managed for the benefit of the entire University community, and as an area of major focus shall be overseen by the Administrative Working Group, which shall:

  1. Formulate policies and guidelines for the running of the ICTD.
  2. Provide oversight of the administration of the ICTD.
  3. Make recommendations to the Senate on the use of ICT facilities in the University.
  4. Arrange for the improvement of ICT infrastructure, and acquisition of computers and ICT equipment.

 The Director of Information and Communication Technology. 

The Director of Information and Communication Technology is the focal point for the day to day running of the Colleges technology.  This includes the management and day-to-day operation of:

    1. College network and connectivity;
    2. IT assets;
    3. Computer laboratories (labs);
    4. Junior ICT staff and interns;
    1. the University Email system and servers;
    2. Technical support of the University website;
    3. Introducing innovative technological solutions to other offices;
    4. basic ICT training for staff;
    5. Technical support to university staff. 

General Policies

  1. The University shall assure 24-hour availability of ICT services in the University through reliable network infrastructure and sustaining emerging new applications;
  2. The University shall assure availability of User-level Data Communication Services, including centralized document management, Email, Internet/Intranet Services, and promote office computing in all offices;
  3. The University shall enhance and streamline students’ education, related administrative and managerial processes and improve academic reporting facilities through the implementation of an integrated Academic Records Information System;
  4. The University shall improve both the efficiency and effectiveness of library operations and services through the implementation of an integrated online Library Information System;
  5. The University shall enhance and streamline the human resource management and administrative processes through the implementation of a Human Resource Information System;
  6. The University will increase the transparency and efficiency of procurement through the implementation of a Procurement Information System. 
  7. The University shall ensure and require that all students, academic staff, administrative and support staff, and managerial staff be trained on a continuing basis to equip them with the requisite skills to fully exploit the ICT environment in their different functions;
  8. The University shall provide for the growth and financial sustainability of its ICT resources through appropriate funding and operational mechanisms; and
  9. The University shall leverage faculty/unit effectiveness to enable easier access to and coverage of University education by using ICT in instructions, learning and research through the implementation of University-wide E-learning capacity.

Network and Computers

Security of our network and of the computers used for the administration of University business is a crucial aspect of the ICT Policy. For this reason, all computers attached to the network must have anti-virus software installed and, in general, the computers should be checked before any connection is made to the network by the ICT Department. Owners of personal computers are responsible for ensuring that their software is up-to-date in terms of security patches and anti-virus updates. In general, this will be configured automatically but owners must ultimately take responsibility for their own equipment. This includes care in the choice of passwords and in the use of email accounts. Breaches in security, where this is due to inappropriate computer use, will be viewed seriously by the University and could result in temporary exclusion from the network. In addition, the University shall develop its Information Security Policy and, in particular, the Policy shall recognize that:

The University is committed to protecting the security of its information and information systems in order to ensure that:

  1. the integrity of information is maintained, so that it is accurate, up-to-date and fit for purpose;
  2. information is always available to those who need it and there is no disruption to the business of the University;
  3. confidentiality is not breached, so that information is accessed only by those authorized to do so;
  4. the University meets its legal requirements, including those applicable to personal data under the Data Protection Act; and
  5. The reputation of the University is safeguarded.

Firewall

The University network shall incorporate a firewall to control data traffic into and out of its local network, which will increase the security of the University’s network and help to keep the threat of malicious attacks to a minimum that will further help to keep confidential information protected.

Retention of Data

The University shall ensure that both local and international policies and regulations are adhered to, especially as they relate to retention of data.

Software

The University takes seriously breaches of software license agreements and piracy with respect to software packages. For the purposes of the University’s administration, computer software will be installed by the University’s ICT Directorate; for students’ personal computers, software will be assumed to be bought and kept up-to-date with the latest security patches where appropriate (e.g. for Adobe Reader, Microsoft Office).

Non-Permitted Use

Users are not permitted to use University ICT or network facilities for any of the following:

  • Any unlawful activity prohibited by national and international laws and conventions;
  • The creation, transmission, storage, downloading, or display of any offensive, obscene, indecent, or menacing images, data, or other materials or data capable of being resolved into such images or materials, except in the case of the use of the facilities for properly supervised research purposes when such use is lawful and when the user has obtained prior written authority, for the particular activity, from the Head of his or her Department or the Chairman of his or her Faculty Board (or, if the user is the Head of a department or the Chairman of a faculty board, from the Head of his or her Division);
  • The deliberate or reckless undertaking of activities such as may result in any of the following:
  1. the waste of staff’s effort or network’s resources, including time on any system accessible via the University network;
  2. the corruption or disruption of other users’ data;
  3. the unauthorized access, transmission or negligent loss of data;
  4. the violation of the privacy of other users;
  5. the disruption of the work of other users; and
  6. the introduction or transmission of a virus or other malicious software into the network; and
  • Activities not directly connected with employment, study, or researches in the University without proper authorization. However, reasonable and limited use for social and recreational purposes, where not in breach of these regulations or otherwise, could be permitted.

 

Social Media

Social media accounts set up in the name of the University, or attributable to the University, can provide a fast route for feedback, comments and ideas. As such, this facility provides a valuable forum for discussion. Unfortunately, this facility is often open to abuse and can, in extreme cases, lead to reputational damage to the University or individual defamation of character and subsequent legal action.

With the above in mind, all University related social media accounts (Facebook, twitter, etc.) shall have key administrators who shall take responsibility for the accounts and who are responsible for granting right (administrator) access to the accounts. The University ICT Director shall hold account details and any necessary passwords for all Social Media accounts affiliated to the University.

Management of the University Websites

The University’s websites are overseen by the Administrative Working Group, which meets regularly during the academic year.

The University ICT Director is responsible for ensuring compliance with relevant legislation and with the University’s policies and standards regarding quality and presentation. This includes the accuracy of the content and ensuring that the site is kept up to date.

Mobile Devices

The University shall only support the acquisition and maintenance of mobile phones (including smart phones) and other mobile devices where a person’s work requires the use of such devices. In these cases, the choice of network (carrier) will be at the University’s discretion using a corporate account. Use of such University-owned devices should be related only to calls and emails made in the context of University activities.

Transgressions/Penalties for Unacceptable Use

Where there is evidence of unacceptable use, the University, through the Director of ICT may immediately restrict or prohibit the use of its ICT resources. Violations of this Policy shall be treated in accordance with applicable University Statutes, Ordinance, Rules and Regulations.

In other cases, involving a breach of security, or a charge of computer hacking, damage or improper use of equipment, or use of equipment that affect the entire University network, the matter shall be forwarded to the appropriate University authority for appropriate disciplinary action after investigation.

Revisions to this Policy

It is anticipated, with the speed of development in IT equipment and infrastructure that revisions may, from time to time, be done to this Policy document. In the first instance, it will be for the ICT Director to bring forward such changes, which will then go to the Senate or Administrative Working Group for approval. In any case, the Policy document will be reviewed annually and updated as necessary, in the light of developments in the University.

 

Human Resources Policy

Human Resources Policy

Central University recognizes that our institution is only as strong as our staff and endeavors to provide a modern, flexible, transparent, and rewarding working environment.  

A Director of Human Resources shall manage the Human Resources processes of the University, directly supervised by the Deputy Principal for Operations for non-academic staff, the Registrar for Academic staff, and the Vice-Chancellor for senior staff and general policy.   The Director of Human Resources shall:

  1. Organize competitive recruitment for all open positions in the University.
  2. Actively recruit high-value staff in line with expansion plans.
  3. Work with the appointment and promotions committee of the Court to fill senior staff vacancies.
  4. Work with the appointments and promotions committee of the Senate to confirm academic staff rank.
  5. Actively monitor working arrangements in the University for compliance with policy
  6. Oversee staff evaluation processes across units and an annual staff satisfaction survey.
  7. Work with other officers, bodies, and committees of the University, as well as responsible government MDAs to ensure best practices across Human Resources.
  8. Propose policies and policy revisions for consideration by other bodies.
  9. Attempt to mediate disagreements between staff.
  10. Serve as Secretary to the Disciplinary Committee when handling a staff-related issue.
  11. Monitor that the University and staff are keeping their contractual obligations.
  12. Maintain up-to-date files containing all pertinent data for employed staff.
  13. Work with the Quality Assurance & Data Management Committee and faculty and administrative department heads to devise staff monitoring and evaluation systems and expansion plans.

Central University, as a private institution, employs staff ‘at will’.  Further, all staff contracts must adhere to the laws of Sierra Leone, such as, but not limited to, minimum wage, NASSIT, and NRA Compliance, and minimum compensation following separation from service.    

Central University allows contracts to override regular staff benefit packages (upon approval of the Chancellor).  Unlike many private Universities, our staff ranking system does not necessarily correlate to compensation – staff are paid market value, or better, for their services, at a level negotiated annually.  Special staff requests may be considered instead of increased salary. 

However, for each academic qualification – Bachelor’s degree holder, Master’s degree holder, and Doctoral Degree holder Central University Court will establish a minimum full-time salary level and a maximum full-time salary level, approvable by H.R., updated annually. 

Allowances, unless agreed to contractually, are at the discretion of the University.  However, we have traditionally supported allowances for staff working outside of regular hours (excepting senior staff who do not have set working hours), for overnight travel required by work, and for fuel on official trips.  The rate of allowances offered will be revised annually by the Court, based on proposals from the Human Resources Director.